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Partners · iubenda Silver Partner

Privacy compliance,set up by an iubenda partner.

Privacy and cookie policies, a compliant consent banner, proof of consent and terms and conditions, configured for your site by TopOut, an iubenda Silver Partner. Built for GDPR, the EU cookie law and US state laws such as the CCPA.

Why it matters

The law asks every site that collects data to say so.

Failing to meet these requirements can lead to fines, audits and litigation. iubenda pairs legal and technical expertise; we configure it so it fits how your site actually works.

Disclose

Privacy and cookie notices

Any site or app that collects personal data has to tell users what it collects, why, and on what legal basis.

Ask first

Consent before cookies

Under the EU cookie law, most cookies wait until a visitor accepts them through a banner that links to your cookie policy.

Prove it

Records of consent

The GDPR asks you to show that every consent you collected was free, specific and informed, with records to back it.

What we set up

How we help with iubenda’s solutions.

iubenda’s documents are built from clauses drafted and reviewed by an international team of lawyers. We choose the right pieces, configure them and install them on your site.

01

Privacy & Cookie Policy Generator

A customized, self-updating policy for your site or app.

02

Cookie Solution

A GDPR-compliant banner or CCPA notice at the first visit, with prior blocking of profiling cookies.

03

Consent Solution

Stores unambiguous proof of consent every time someone fills in a form.

04

Terms & Conditions Generator

A customized, self-updating terms and conditions document.

05

Internal Privacy Management

Your processing activities documented in one place, ready for an audit.

06

Consent rate monitoring

We watch consent rates and tune the banner without giving up the data your marketing depends on.

Privacy and cookie policy

The law obliges every site or app that collects personal data to disclose the details to users. A privacy policy has to cover, at minimum:

  • the contact details of the data controller
  • which personal data is processed
  • the purposes and methods of processing
  • where the data comes from
  • the legal basis for processing, such as consent

The cookie policy describes the cookies your site installs, the third parties behind them, with links to their documents and opt-out forms, and what each is used for.

EU cookie law

Beyond an accurate cookie policy, your site has to show a banner on each visitor’s first visit that links to the policy and lets them accept or reject cookies. Most cookies, including those set by social sharing buttons, should only load after consent.

Many ad networks also limit reach for sites without an industry-standard consent setup, which can cut ad revenue.

Consent under the GDPR

When a visitor enters personal data, through a contact form, sign-up or newsletter, you need consent that is freely given, specific and informed, and records that prove it: a user identifier, the privacy policy they accepted, a copy of the form they submitted and the opt-in method used.

The email a form sends you is not enough on its own: it lacks the form as submitted and the version of the policy shown at the time.

Terms and conditions

Not always required by law, but they set how your product, service or content may be used in a legally binding way: copyright, disclaimers, terms of sale, governing law and mandatory consumer protection clauses.

CCPA and US state laws

The CCPA requires businesses to tell California users how their data is used and how to exercise their rights, including the right to opt out. That means disclosures in your privacy policy, a notice at collection on the first visit where it applies, and a “Do Not Sell or Share My Personal Information” link, ideally in the footer too.

How we work

From exposed to compliant.

One-time setup, then the documents keep themselves current as the law changes.

  1. Step 01

    Audit what you collect

    Forms, cookies, tags and third-party tools, mapped across the site.

  2. Step 02

    Generate the documents

    Privacy, cookie and terms documents built for your processing.

  3. Step 03

    Install banner and consent

    Banner, prior blocking and consent records, tested on every template.

  4. Step 04

    Keep it current

    Policies update automatically; a care plan covers new tools you add.

Pairs well with

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Questions

Compliance questions, answered.

Ask us directly
My business is not based in California. Do I need to comply with the CCPA?

Possibly. The CCPA applies to for-profit businesses that collect personal information from California residents and meet at least one threshold: annual revenue above $25 million (adjusted for inflation), buying, selling or sharing the personal information of 100,000 or more California consumers or households, or earning half or more of their revenue from selling or sharing personal information. Where your business is based does not matter.

What is a cookie?

Cookies are small files used to store or track information while a visitor browses a site. Most sites depend on them to work properly, and many third-party tools, from video embeds to analytics, set cookies of their own.

What if my site does not process any data?

It is very hard for a site not to process any data. A simple contact form or an analytics tool such as Google Analytics is enough to require a privacy and cookie policy.

Can’t we use a generic document?

No. Your policy has to describe the specific processing your site or app carries out, including the third-party tools you use, such as Facebook buttons or Google Maps.

When is it mandatory to have terms and conditions?

Any business, from a blog to an enterprise, benefits from terms and conditions. In some cases they are mandatory, such as e-commerce, where payment data is processed.

Can I copy terms and conditions from another site?

It is very risky. Terms and conditions are a legally binding agreement, so they have to meet legal requirements, match your business processes and stay current with the laws they reference. Copied terms can be void or unenforceable.

Summit · Get compliant

Close the gaps before someone finds them.

Tell us about your site. We’ll map what it collects and the documents it needs.

Start your compliance setup

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